Quote requests arrive from your website with every detail a price needs. The system works out the distance, prices it from your own rates and has AI draft the quote. Someone in your office checks it and sends it. Customers, invoices and fleet records sit in the same place.
Priced from your distance rates ✓
Made for firms that quote per journey
Every hire firm we talk to loses time in the same places, and loses jobs to whoever replied first.
Look up the miles, check the rate sheet, allow for the return leg, type it up, send it. Meanwhile the customer has asked two other firms for a price.
No pick-up, no numbers, no luggage. Before you can even start pricing, someone has to ring them back and ask.
A voicemail, an email, a WhatsApp at 10pm. Nobody can see which ones have been quoted, so one slips. It's usually the big one.
Google Ads, a directory listing, a Facebook boost. The bookings come in, but nobody can say what brought them, so the budget never moves.
One request, followed all the way through, in one system. The green step is where your office stays in charge.
The customer fills in your quote form on their phone: route with postcodes, passengers, luggage, date and time.
New or returning customer, the enquiry, and the advert or search that brought them.
Distance worked out from the postcodes, priced from your own rates, and AI drafts the quote.
Someone in the office reads the draft, edits it if needed and sends it. Nothing goes out unseen.
The quote, invoice and documents stay on the customer's record, ready for the next trip.
No retyping from an email. The request, the customer and the draft quote are already on screen together, with where the enquiry came from.
Four parts that share the same records, so nothing gets typed twice.
Can be added for your firm: online deposits, a vehicle availability diary, a drivers' view of the day's jobs. These aren't part of AJ's setup, so we'd build them to fit how you work.
AJ Executive Travel has run minibus and coach hire from Great Barr, Birmingham, since 2006. Their old WordPress site became this system in August 2026.
AJ already had years of pages ranking for coach and minibus searches around Birmingham, and strong reviews. The new site kept both. The difference is what happens after someone asks for a quote.
We don't hand you AJ's site with the logo swapped. Your vehicles, your rates and your branding go in, and the quote form asks the questions your office needs answered.
Tell us how you price a job today: your vehicles, your rates, what changes the price. We show you the system running and give you a fixed price and a timeline.
Your fleet, your pricing rules, your services and your branding. Quote requests and drafted quotes go live first, so you see it working early.
We move your existing site across, keep your old web addresses working so your rankings stay, and show your team how it all works.
Want to see how we build systems for other kinds of business? Business systems · AI automation
As AJ Travel's is. Your customers and prices stay yours, and you can take them with you.
Copies go off-site every night, so a bad day stays a bad day.
Add office staff without paying more for each login.
A new vehicle, new rates, a new service: the system follows the business.
No. It's the system we built for AJ Travel, a coach and minibus hire firm in Birmingham, set up again for your firm: your vehicles, your rates, your services and your branding. You don't pay per user, and it changes when your business does.
From the distance of the journey, worked out from the pick-up and destination postcodes, using your own rates. On the call we go through how you price a job today, and your rules go into the system. AI then drafts the quote from the request.
No. AI writes the first draft. Someone in your office reads it, changes anything that needs changing, and sends it. Nothing goes to a customer unseen.
Those aren't part of the setup running at AJ Travel. They can be added for your firm: our other systems already take card payments through Stripe and PayPal, and we'd talk through a vehicle diary or a drivers' view of the day's jobs on the call.
Not if the move is done properly. When AJ Travel moved off WordPress we kept all 214 of their old web addresses working, so the pages Google already knew carried their rankings across to the new site.
Yes, without learning a website editor. Send a voice note or a photo on Telegram, or type into a chat in the admin, and the page is updated. AJ's team can update their site the same way.
You do. It can run on a server in your own firm's name, as AJ Travel's does, with backups copied off-site every night. If you'd rather we host and look after it, we do that too.
It depends on your fleet, your pricing rules and whether you need a new website with it. After a call we give you a fixed price and a timeline. We'd normally put quote requests and drafted quotes live first, and the rest follows in stages.
A free 30-minute call. We'll walk you through the system running at AJ Travel and tell you honestly whether it fits your firm. We reply within 1 or 2 working days.
Rather pick a time yourself? Book straight into the diary, or message us on WhatsApp.
